Akazi muri Mifotra: Imyanya 5 ( DEADLINE: 22/10/2014)

20 October 2014. | Akazi | 0 Ibitekerezo |
  • Akazi muri Mifotra: Imyanya 5 ( DEADLINE: 22/10/2014)

Akazi muri Mifotra: Imyanya 5 ( DEADLINE: 22/10/2014)

The Ministry of Public Service and Labour wishes to recruit competent contractual staff for the post of Entrepreneurship and Business Development M&E Specialist for National Employment Program and Secretary to MIFOTRA single project Implementation Unit (SPIU) to facilitate the coordination of National Employment Program.

On addition, The Ministry would also like to recruit competent personnel to fill the vacant posts in MIFOTRA Organization structure. Below find the duties and responsibilities for the Job titles and the required qualifications.

1. Job Title: Entrepreneurship and Business Development M&E Specialist

Duties and responsibilities

Establishing and managing a performance monitoring framework with clear-cut goals, outcomes, outputs, inputs, processes, indicators, data needs and sources, and reporting formats and frequency, for effective monitoring;

Assess action Plans and Budgets for NEP entrepreneurship and business development interventions across intervening institutions and in liaison with the relevant Key Stakeholders to ensure that different institutions and organizations’ planning; including indications, inputs and targets is aligned with the EDPRS II Strategies and in conformity with other national planning requirements ;

Review and update monitoring and reporting tools for NEP;

Developing a comprehensive baseline of Employment and Business development on all economic sectors and collecting periodic data and information against the baseline to assess and report on the overall development of these sectors;

Monitor the implementation of entrepreneurship and business development programs and report on possible mid-adjustments to optimize impact;

Support business development and access to finance implementing agencies to report timely and insure quality assurance through counter verification field visits;

Consolidate reports of entrepreneurship and business development from different implementing agencies including Districts;

Preparing periodic progress reports on entrepreneurship and business development of NEP related interventions;

Support the mainstreaming of entrepreneurship and business development across sector strategies and action plan;

Work closely with LMIS team in developing baseline, performance indicators and targets to track the implementation progress of entrepreneurship and business development interventions;

Prepare regular information sharing, reports and presentations on monitoring results, including highlights of progress, best practices, obstacles and gaps;

Identify and promote networking with relevant stakeholders for monitoring and evaluation;

Coordinate and participate in joint M&E programming activities with other government institutions and major stakeholders;

Monitoring and following up progress on various proposals, meetings, reports, working papers etc. with concerned authorities;

Able to perform other related activities.

Job Profile

Qualifications

A Master’s degree in any of the following Economics, Project Management or Development Studies, Applied Statistics, Planning and M&E, Business Administration with at least 1 years relevant experience working in M&E and planning in government programs or projects OR a Bachelor’s degree in the aforementioned field or equivalent with 2 years relevant work experience

Fluency in English. Working knowledge of French will be added knowledge

Demonstrable experience of working with Multiple stakeholders and development partners understanding of monitoring and evaluation methods and processes

Proven advanced computer skills and use of all functions of Microsoft Office (e.g Word, Power point, SPSS and Excel)

Experience of Project Management Skills & Competencies Required

Ability to provide technical advice and build strong working relations with a wider range of stakeholders

Good analytical skills

Demonstrable knowledge of and strong interest in capacity development practices

Strong interpersonal and networking skills

Demonstrable strong communication and writing skills with the ability to both draft and analyze policy documents ’and reports

Experience with working with the private sector in the areas of business development

2. Secretary for SPIU MIFOTRA

Duties and responsibilities

Handle and forward correspondences received and sent by his / her Supervisors;

Verify the form and the substance of documents submitted to the Supervisor and prepare a summary of each;

Dispatch documents to the Division staff and ensure the monitoring of each document;

Alert Division’s staff on any delay in delivery of each document

Make logistical preparation of all meetings of the Division;

Manage Division Manager’s agenda;

Set up and constantly update an effective filing system of the Division and ensure proper custody of confidential files and information;

Serves as a resource center for Information about the Processes and modalities of Institution’s activities and about end users

Disseminate and exchange information on projects, programs and development priorities;

Provide requested information to Institution’s Clients and orient them to appropriate services; In liaison with Public Relations and Communication, analyze deliverable channels in the Institution ( Websites, Social Medias, Call Centers, Publication Centers and reception areas) identifying deficiencies and working with Managers to fix them;

Implement Strategies that keep improving Customer Service

Qualification:

A1 in Secretarial Studies, Office Management or A0 in Public Administration, Management, ADMIN Science, Social work, Sociology & Law

Key Technical Skills & Knowledge required:

Knowledge of Institution’s mandate and functions; - Excellent Communication, Organizational, Interpersonal Skills ;

Excellent Customer Service Skills;

Office Management Skills;

Computer knowledge (Work Processing, Power Point and Internet);

Analytical and problem solving skills;

Time management skills;

Fluent in Kinyarwanda, English and French

3. Human Resources Management Specialist

Main Responsibilities:

Conduct and /or supervise research, policy and strategy analysis on matters of HR in the Institution;

Design Policy and strategy proposals as well as programs and projects in matters of HR in the public service;

Analyze job requirements and prepare job descriptions and job specifications for recruitment, job evaluation and other purposes;

Identify strategic and operational capacity building and development needs of the Institution;

Formulate staff development strategies and programs especially in staff training and supervise their implementation;

Provide advice to the Institution on: recruitment, performance management including evaluation, HR needs assessment, HR forecasting, planning and management, capacity development and training, scholarships schemes, competence profiling, skills inventory, HRM information systems, leadership development, and other aspects of HRM including pension schemes, pay roll management, incentive schemes, utilization of ICT to manage HR;

Initiate budget proposals for the HR Department;

Enforce and coordinate periodic staff performance appraisal/evaluation exercises;

Play an advisory role for Institution’s staff on HR policies and procedures;

Monitor or establish payment statements (staff salaries and benefits) and regularly verify statutory contributions and all legal deductions;

Prepare, Monitor and evaluate the organization’s recruitment and selection process to ensure that the organization recruits the best people for advertised jobs and ensure the compliance with legislation and best practice related to equal opportunities;

Play advocacy role & ensure the staff’s welfare;

Qualifications

A0 in Human Resource Management, Management with Specialization in Human Resource, Business Administration with specialization in Human Resource Management with 3 years of working experience or Master’s Degree in Human Resource Management, Management with Specialization in Human Resource, Business Administration with Specialization in Human Resource Management.

Key Technical Skills & Knowledge required:

Deep knowledge of Rwandan public service and labor law;

Knowledge in Conflict Management;

Knowledge of the regulations applying to payroll procedures;

Knowledge of human resources concepts, practices, policies, and procedures;

Policy analysis, strategy design, project formulation and report writing and communication Skills;

Strong Leadership Skills;

Planning and Organizational Skills;

Problem Solving Skills;

Computer Skills;

Judgment & Decision Making Skills;

Time management Skills

Interview Skills;

High analytical Skills;

Team working Skills;

Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

4. Director of planning

Main responsibilities

Prepare sector policies, strategies and plans:

Collect the data and evidence for elaboration of sector policies, strategies and plans Prepare the terms of reference of new projects

Establish the performance indicators of the sector programs and activities

Ensure that the strategic plans are results-oriented

Consolidate the plan of actions of units and agencies under the Ministry

Develop sector investment plans

Develop and strengthen a relationship with stakeholders and organize meetings for annual review and reviews at the end of programs

Coordinate the budget preparation

Consolidate the budget from different units

Ensure the linkage between the plans and the budgets

Prepare the MTEFs

Monitor and evaluate:

Monitor the budget implementation according to programs and projects planned

Analyse the reports on programs implementation and evaluate results of programs and projects

Analyze and strengthen statistical data base of the institution Ensure availability of statistical data for policy making

Monitor the budget execution

Evaluate the impact of the implementation of policies and programs

Establish institutional relationship with Local Government

Ensure the integration of sector policies and strategies in the DDPs

Provide support to Local Government (financial, technical advisory)

Monitor the implementation of sector policies by Local Government

Coordinate the elaboration of the annual reports

Avail the format to be used in drafting of the annual reports

Consolidate the annual rapports on budget execution and performance reports

Qualifications

A0 in Economics, Management, Development Studies, Project Management, Business Administration with 3 years of working experience; Or Master’ or Equivalent in Economics, Management, Development Studies, Project Management with 1 year of working experience

Key Technical Skills & Knowledge required:

Knowledge of results based management, logical framework approach, strategic planning processess and tools;

Knowledge of Rwanda’s Public service and labour Sector Policies and Strategies;

Knowledge of drafting Action Plans and Operational Plans;

Knowledge to conduct policy and analysis and draft proposals;

Knowledge of Monitoring and Evaluation concepts, systems and tools;

Computer Skills;

Leadership Skills;

Organizational Skills;

Communication Skills;

High analytical & Complex Problem Solving Skills;

Judgment & Decision Making Skills;

Time management Skills;

Team working Skills;

Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

5. Director of labour Research and Employment

Main responsibilities

Coordinate the elaboration and updating of the national policies, programs and standards related to the Development of the national Labour market and employment.

Evaluate the implementation and impact of the national policies, programs, laws and regulations inside the private sector in relation to the respect of the legal framework of labour and employment

Propose arguments to establish a national poky and a legal framework to develop professional training in the private sector and contribute to the capacity building of national competencies (professional training taxation, etc.)

Coordinate, control and orientate the activities of the pool of experts under supervision

Analyse data given by « Labour Market Information System D on the shortfall or saturated jobs per regions, the social category and age groups concerned, etc. to draw the tendencies and the evolution of the national labour market

Analyse the evolution of the foreign manpower and experts used by the private and public sectors per level and fields of activities

Propose necessary studies on Employment development Develop relevant terms of reference Launch tenders

Participate to the Tender Board - Monitor the technical assistance and/or subcontractors activities

Coordinate the implementation of the national salary policy (notably the Minimum Salary (SMIG) - Follow the SMIG evolution

Monitor and evaluate the impact of the national policy and programmes implemented to facilitate job creation and access: Implement mechanisms to follow the national employment evolution

Disseminate relatives supports in the districts

Develop and organize a system of periodical meetings between employers and jobs seekers

Organise sensitisation campaigns for concerned organizations and employers trade unions - Identify with them the major issues of labour and employment market and main orientations for labour accessibility

Maintain relationships with the experts in charge of developing the different economic sectors of activities of the country and with the national and international institutions operating In the Labour and employment sector and notably with the International Labour Office (BIT)

Report periodically to the authorities of the national labour market development with the statistician in charge of the data basis Labour Market Information System

Mobilise necessary partners and resources for conducting and developing the programs in charge of the pool

Elaborate, implement and evaluate the impact of the national Capacity building policy to develop the competencies of the national manpower

Collect information with the experts in charge of the development in all various economic sectors of activities of the country (in ministries, agencies, districts, etc.) and with the main employers unions

Analyse the information given also by the Labour Market Information System a on the identified needs per sectors of activities, according to existing national competences

Cooperate with the ministry of Education, Universities and the Rwandan Development Board, so as to adjust the initial, professional and technical education programs to the priorities that have been identified to answer the national needs

Organise sensitization campaigns of the operators of the private sector and of the population to Invest in training and apprenticeship

Develop and implement mechanisms to promote auto job training

Produce the annual balance stating the national competencies and indicating the shortfall and saturated competences per sectors of activities and geographical areas in Rwanda

Qualifications

A0 in Economics, Development Studies, Agro economics, Labour Economics with 3 years of working experience; Or Master or Equivalent in Economics, Development Studies, Agro economics, Labour Economics with 1 year working experience.

Key Technical Skills & Knowledge required:

Knowledge of results based management, logical framework approach, strategic planning processess and tools;

Knowledge of Rwanda Labour and s, Employment Sector Policies and Strategies;

Knowledge of drafting Action Plans and Operational Plans:

Knowledge to conduct policy and analysis and draft proposals;

Knowledge of Monitoring and Evaluation concepts, systems and tools;

Leadership Skills;

Organizational Skills;

Communication Skills;

High analytical & Complex Problem Solving Skills;

Judgment & Decision making skills;

High analytical & Complex Problem solving Skills;

Good presentation skills and ability to communicate with various audiences, including end users and managers.

Self-starter with leadership skills in order to take charge of or facilitate requirement gathering sessions.

Strong attention to detail Organizational skills.

How to apply

Interested candidates should address and submit their applications (Cover letter, detailed CV, Copies of both academic and professional certificates and names and address of three reference persons) to the Permanent Secretary of the Ministry of Public Service and Labour located at Kacyiru not later than Tuesday 22nd October, 2014.

Done at -Kigali on 15th October, 2014

MULINDWA Samuel

Director of Labour Research and Employment unit

Tanga Igitekerezo