Administrative Liaison Officer Under Statute at GICUMBI DISTRICT : Deadline: Aug 16, 2023

Job Description

Read and verify the form and substance of documents submitted by the heads of Units and or Sectors’ Executive Secretaries;
– Dispatch documents to the District staff, monitor the status of each document and alert the Executive Secretary on any delay in delivery and processing of each document;
– Handle correspondences intended for/from the District’s Executive Secretary;
– Manage the agenda of District Executive Secretary and make logistical arrangements of all meetings chaired by him/her;
– Serve as minutes taker to all meetings chaired by the District Executive Secretary;
– Set up, ensure proper custody and constantly update an effective filing system of correspondences of the District Executive Secretary;
– Manage the Office of the Executive Secretary and handle his/her visitors;
– Arrange external meetings and appointments of the Executive Secretary and organize his/her travels;
– Work hand in hand with concerned staff to provide protocol to Executive Secretary’s visitors

Minimum Qualifications

Advanced Diploma in Secretarial Studies

0 Year of relevant experience

Advanced Diploma in Office Management

0 Year of relevant experience

Bachelor’s Degree in Public Administration

0 Year of relevant experience

Bachelor’s Degree in Sociology

0 Year of relevant experience

Bachelor’s Degree in Management

0 Year of relevant experience

Bachelor’s Degree in Law

0 Year of relevant experience

Bachelor’s Degree in Social Work

0 Year of relevant experience

Competency and Key Technical Skills

Integrity

Strong critical thinking skills and excellent problem solving skills.

Inclusiveness

Accountability

Communication

Teamwork

Client/citizen focus

Professionalism

Commitment to continuous learning

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