Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards;

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Job description

– Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards;
– Develop and implement, in collaboration with concerned staff, an information classification and access policy;
– Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget;
– Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance;
– Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database;
– Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.

Minimum Qualifications

Advance Diploma in Office Management

0 Year of relevant experience

Bachelor’s Degree in Library and Information Science

0 Year of relevant experience

Bachelor’s Degree in Office Management

0 Year of relevant experience

Advanced Diploma in Library and Information Science

0 Year of relevant experience

Advanced Diploma in Bibliotheconomy

0 Year of relevant experience

Competency and Key Technical Skills

Integrity

Strong critical thinking skills and excellent problem solving skills.

Inclusiveness

Accountability

Communication

Teamwork

Client/citizen focus

Professionalism

Commitment to continuous learning

Report writing and presentation skills

Knowledge of archive management software

Knowledge of the documentation management system (DMS) would be an advantage

Knowledge of integrated document management

Communication skills

Interpersonal skills

Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

Planning and organisational skills

Organizational Skills

Book Keeping Skills

Proficiency in information technology,Computer literacy

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