Function 1. Ensure proper files management • Ensure proper reception and dispatching of correspondences

Job responsibilities

Function 1. Ensure proper files management • Ensure proper reception and dispatching of correspondences. • Supervise the filing of documents and correspondences. • Supervise the holding of references numbers of letters or documents sent. • Write and submit on regular basis (monthly and quarterly) reports of the central secretariat. 2. Organize and control the typing works submitted to the central secretariat. • Allocate documents submitted to the central secretariat for writing; • Control the quality of draft documents before sending them to the supervisor 3. Organize the filing, mail transfer and documents. • Design the filing system. • Carry out on daily basis the filing of processed documents. • Determine documents to be submitted to the national archiving services. • Ensure timely electronic mails transfer

Minimum qualifications

Advanced Diploma in Secretarial Studies

0 Year of relevant experience

2. Advanced Diploma in Office Management
0 Year of relevant experience

3. Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience

4. Bachelor’s Degree in Public Administration
0 Year of relevant experience

5. Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience

6. Bachelor’s Degree in Sociology
0 Year of relevant experience

7.Bachelor’s Degree in Office Management
0 Year of relevant experience

8. Bachelor’s in Business Administration
0 Year of relevant experience

9. Bachelors degree in management
0 Year of relevant experience

Required competencies and key technical skills

1. Integrity
2. Resource management skills
3. Analytical skills
4. Problem solving skills
5. Decision making skills
6. Time management skills
7. Risk management skills
8. Results oriented
9. Digital literacy skills
10. Office management skills
11. Fluency in English, Kinyarwanda or French. Knowledge of all is an added advantage

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